The Introduction Letter For Employment is a crucial document in the Maltese employment onboarding process, typically issued after a successful job offer acceptance and before the commencement of employment. It serves multiple purposes: formally welcoming the new employee, documenting the basic terms of employment, and ensuring compliance with Maltese employment legislation, particularly the Employment and Industrial Relations Act. This document is especially important in Malta's business environment, where clear documentation of employment terms is required by law. The letter typically precedes or accompanies the formal employment contract and provides essential information about the position, start date, salary, and other key terms. It helps establish clear expectations and can be referenced in case of future disputes or misunderstandings about the initial employment terms.
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1. Company Letterhead and Date: Official company letterhead with logo, address, contact details and current date
2. Employee Contact Information: Full name and address of the employee
3. Welcome Statement: Formal welcome message and confirmation of employment offer acceptance
4. Position and Department: Clear statement of job title, department, and reporting relationship
5. Start Date and Location: Specified start date and primary work location
6. Employment Terms Summary: Brief overview of key employment terms including work hours, salary, and probation period
7. Next Steps: Information about first day arrangements and any pre-employment requirements
8. Closing and Signatures: Formal closing, signature lines for employer representative and space for employee acknowledgment
1. Relocation Information: Include when employee is relocating for the position, providing relevant support and information
2. Work Permit Details: Required for non-EU employees, including any visa or work permit requirements and support
3. Remote Work Arrangements: Include for positions that involve remote or hybrid working arrangements
4. Special Requirements: Any role-specific requirements such as security clearances or professional certifications
5. Project Assignment: Include for project-based roles or immediate project assignments
1. Employee Handbook Acknowledgment Form: Form for employee to acknowledge receipt and understanding of company policies
2. First Day Schedule: Detailed schedule of first day activities, orientations, and meetings
3. Required Documentation Checklist: List of documents the employee needs to provide for HR records
4. Benefits Summary: Overview of company benefits package and eligibility information
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