The Appraisal Transfer Letter is a crucial document used in Malta when there's a need to formally transfer employee performance records between departments, entities, or employers. It's particularly relevant during corporate restructuring, departmental transfers, or when an employee moves between companies while maintaining their performance history. The document must comply with Malta's Employment and Industrial Relations Act, the Data Protection Act, and EU GDPR requirements. It typically includes detailed information about the appraisals being transferred, relevant time periods, data protection statements, and necessary authorizations. This document type is essential for maintaining accurate employee records while ensuring legal compliance with both local and EU regulations regarding employment data transfer and protection.
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1. Recipient Details: Full name, title, and address of the recipient (typically the employee)
2. Reference Line: Document reference number and date
3. Subject Line: Clear indication that this is an Appraisal Transfer notification
4. Introduction: Brief context of why the letter is being issued and reference to relevant employment details
5. Transfer Details: Specific information about which appraisals are being transferred, covering relevant time periods
6. Legal Basis: Reference to relevant employment laws and data protection requirements under Maltese law
7. Data Protection Statement: GDPR-compliant statement about how the appraisal information will be handled
8. Next Steps: Clear information about what the recipient needs to do (if anything) and any deadlines
9. Closing: Professional closing with contact information for queries
10. Signature Block: Space for authorized signatory details and signature
1. Performance Summary: Brief overview of key performance indicators - include when transferring complex or lengthy appraisal history
2. Transfer Reason: Explanation of why the transfer is occurring - include when there's a specific business restructuring or departmental change
3. Acknowledgment Section: Space for employee signature to acknowledge receipt - include when formal confirmation of receipt is required
4. Confidentiality Notice: Additional confidentiality clauses - include when dealing with sensitive performance information
5. Previous Employer Details: Information about the previous employer - include when appraisals are being transferred between companies
1. Appraisal Summary Sheet: Detailed list of all appraisals being transferred with dates and reference numbers
2. Performance Metrics Overview: Summary of key performance indicators and achievements from transferred appraisals
3. Data Processing Notice: Detailed GDPR-compliant information about how the appraisal data will be processed and stored
4. Contact Information Sheet: List of relevant HR contacts and authorities for queries regarding the transfer
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