The Authorization Letter For Hotel Check In is a crucial document used when the person who made a hotel booking cannot personally attend the check-in process in Hong Kong. This document is commonly required in situations involving business travel, group bookings, or when travel arrangements are made by third parties. The letter must comply with Hong Kong's Hotel and Guesthouse Accommodation Ordinance and Personal Data Protection regulations, containing specific details about the authorizer, the authorized person, booking information, and the scope of authorization. It serves as a legal instrument that hotels can rely on to allow check-in by someone other than the booking party, while maintaining security and proper documentation requirements.

1. Date and Location: Current date and place where the letter is being written

2. Hotel Information: Complete name and address of the hotel where check-in is to be performed

3. Authorizer Details: Full name, contact information, and identification details of the person making the booking/authorization

4. Authorized Person Details: Full name, contact information, and identification details of the person being authorized to check in

5. Authorization Statement: Clear statement of authorization granted for hotel check-in and any related activities

6. Booking Details: Reservation number, check-in/check-out dates, and room type details

7. Validity Period: Specific timeframe during which the authorization is valid

8. Declaration of Responsibility: Statement accepting responsibility for room charges and any damages

9. Signature Block: Space for authorizer's signature, name, and date