Salary Issue Complaint Letter Template for Belgium

The Salary Issue Complaint Letter is a crucial document in Belgian employment relations, designed to formally address and seek resolution for wage-related disputes between employees and employers. This document becomes necessary when there are discrepancies in salary payments, incorrect calculations, delayed payments, or other wage-related issues that have not been resolved through informal channels. The letter must align with Belgian employment law, including the Wage Protection Act of 1965 and the Employment Contracts Act of 1978, and serves as an important piece of documentation if the dispute requires escalation to labor authorities or courts. It typically includes detailed information about the salary issue, relevant employment contract terms, calculation of disputed amounts, and a clear request for resolution, while maintaining a professional and constructive tone.

1. Sender's Details: Full name, employee ID (if applicable), position, department, and contact information

2. Date: Current date of writing the letter

3. Recipient's Details: Name and title of the appropriate person (HR Manager, Department Head, or immediate supervisor), company name and address

4. Subject Line: Clear indication that this is a formal salary complaint

5. Salutation: Professional greeting to the recipient

6. Issue Description: Clear and factual description of the salary issue, including relevant dates and amounts

7. Legal Basis: Reference to relevant employment contract terms, company policies, or Belgian labor laws that support the complaint

8. Request for Resolution: Specific actions requested to resolve the issue, including timeline expectations

9. Closing: Professional closing statement, signature, and contact information