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This legal template is a response letter that is utilized when a Freedom of Information (FOI) request is made, but the requested information is not held by the entity or organization in question. The template is tailored specifically for the jurisdiction of the United Kingdom (UK), as it references the relevant laws and regulations applicable in the country.

In this context, the template serves as a formal communication to the requester, informing them that the requested information cannot be provided as it is not held by the entity. It aims to comply with the legal obligations imposed by the UK's Freedom of Information Act 2000, ensuring transparency and accountability.

The letter typically begins with a polite acknowledgement of the received FOI request, referencing the date and details of the original request. It then goes on to explain that after conducting a diligent search, the entity or organization has determined that they do not possess or hold the requested information within the parameters defined by the FOI Act. The template may provide a short explanation of the search process undertaken, to assure the requester that the matter was handled appropriately.

Furthermore, the response letter might outline the relevant provisions of the Freedom of Information Act 2000, which guide the decision to provide or withhold information. It can also emphasize that the request was considered in accordance with the law and that genuine efforts were made to ensure compliance.

It is important for the template to maintain a professional and respectful tone throughout the response, acknowledging the requester's right to access information while firmly stating the unavailability of the specific information sought.

Ultimately, this legal template enables organizations and entities within the UK to clearly communicate their inability to fulfill an FOI request as the requested information is not held, adhering to the provisions outlined in the national legislation governing freedom of information.

This legal template is designed for a specific purpose, namely, responding to a Freedom of Information (FOI) request in the United Kingdom. It aims to confirm the decision to withhold personal data in accordance with UK law.

In the UK, individuals have the right to request access to certain information held by public authorities, under the Freedom of Information Act 2000. This template is required when a public authority receives such a request and determines that the personal data contained within the requested information should not be disclosed.

The letter begins by acknowledging receipt of the FOI request, followed by an explanation of the decision to deny access to personal data. It highlights the legal basis for withholding such information, specifically referring to relevant sections of the UK data protection legislation, such as the General Data Protection Regulation (GDPR) and the Data Protection Act 2018.

The template includes language to ensure that the public authority's response is compliant with UK data protection laws and regulations. It may provide explanations regarding exemptions for withholding personal data, such as those related to data protection rights, national security, crime prevention, or law enforcement activities.

Additionally, the response letter may include details on the requester's right to appeal the decision, providing information on the appropriate steps and relevant authorities who can review the decision.

Overall, this legal template serves as a guideline and a standardized format for public authorities to respond to FOI requests specifically related to withholding personal data under UK law.