# Business Contact Information > Business Contact Information means an individual's name, job position, mailing address, telephone number, and business-related email address. **Term:** Business Contact Information **Last updated:** 2026-07-29 ## Definition ## What Business Contact Information means in a contract Business Contact Information is the set of details that identify how to reach an individual in their professional capacity: name, job position, business mailing address, work telephone number, and a business email address. In a contract the term is defined for two practical reasons. First, it fixes where formal communications and notices are validly sent. Second, in data protection and confidentiality clauses, it marks a line between details a person shares as a representative of an organization and the personal data that receives stronger protection. ### How the term is defined and measured A clear definition lists the specific data points that count as Business Contact Information and, importantly, states what is excluded, such as personal home addresses, private phone numbers, or any special category information. The scope of the definition then drives obligations elsewhere in the agreement. Where a party handles such details, an [information security policy](https://www.genieai.co/en-us/template-type/information-security-policy) often sets the standards for storing and protecting them. The definition should also anticipate change, because job titles, addresses, and email domains all move over time. ### Where the clause appears Business Contact Information features prominently in notices clauses, data processing and privacy terms, and any provision requiring parties to keep each other informed. Because contact details change, agreements commonly include a mechanism such as [a change of address notification](https://www.genieai.co/en-us/template-type/change-of-address-notification), so a party can update its details and be sure notices still reach it. The term also appears where information is shared with others, for example through [a release of information form](https://www.genieai.co/en-us/template-type/release-of-information-form), which is why the definition and the permitted uses need to line up. Handling these details securely is often overseen by [security teams](https://www.genieai.co/legal-ai-for-teams/security), who set the controls that keep the information accurate and protected. ### Why the exact wording matters The definition carries real consequences, so precision pays off: - **Notices.** If the contact details are wrong or out of date, a validly served notice may be missed, which can affect deadlines and rights. - **Privacy boundary.** Treating business details and personal data as the same thing can over restrict ordinary communications or, worse, under protect genuinely personal information. - **Permitted use.** The clause should say what a party may do with the other's contact details, and whether they may be shared with affiliates or service providers. ### Drafting considerations When drafting, list the exact data points that make up Business Contact Information and state clearly what falls outside the term. Tie it to a workable notices clause that names the recipient by role, gives a durable address, and explains how updates are communicated and take effect. Keep the definition consistent with any privacy or data protection provisions, so the same details are not classed one way in one clause and differently in another. Set out permitted uses and any onward sharing, and align the treatment with the law governing the contract, which may impose specific requirements on how such information is stored and shared. It is also worth stating how long the details may be retained and what happens to them when the agreement ends, since contact records that linger after they are needed create avoidable risk. Where notices can be given electronically, confirm that a work email address counts as a valid channel and specify when an electronic notice is treated as received, so a message sent to the right address is not later disputed. Clear wording here keeps communications reliable and keeps the boundary between professional and personal information exactly where the parties intended. ## Context ### Relevant circumstances - Hiring of external consultants or contractors - Relationship with vendors or franchisees - Outsourcing business operations or tasks - Initiation of partnerships or collaborations ### Relevant sectors - Consulting - Retail - Manufacturing - Technology ## Relevant contract types - [Information Security Policy](https://www.genieai.co/en-us/template-type/information-security-policy) - [Change of Address Notification](https://www.genieai.co/en-us/template-type/change-of-address-notification) - [Release of Information Form](https://www.genieai.co/en-us/template-type/release-of-information-form) --- This is the Markdown representation of [https://www.genieai.co/en-us/define/business-contact-information](https://www.genieai.co/en-us/define/business-contact-information), provided for AI agents and crawlers. 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